Secretary, Human Resources Department, Vacancy 24-208
3.
7 Woodland, CA Woodland, CA Full-time Full-time $19.
15 - $25.
67 an hour $19.
15 - $25.
67 an hour 3 days ago 3 days ago 3 days ago Click on the link to apply directly on EDJOIN:
www.
edjoin.
org/Home/DistrictJobPosting/1931670 Purpose Statement The job of Secretary is done for the purpose/s of providing a variety of secretarial support to assigned administrator/department; assisting with administrative matters requiring knowledge of department policies and procedures and related County Office rules and regulations; organizing and coordinating office activities and communications; and distributing a wide variety of information and County materials.
This job reports to Assigned Administrator Essential Functions Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Compiles reports (e.
g.
statistical information for federal, state and YCOE reports, etc.
) for the purpose of preparing information for assigned administrator.
Coordinates office workflow (e.
g.
interviews, daily work processe, appointments, meetings, workshops, etc.
) for the purpose of completing activities and/or delivering services in a timely fashion.
Greets visitors, staff, administration (e.
g.
greeting visitors and answering telephones, providing information and/or redirecting visitors and callers, providing detailed information regarding County Office and department programs, etc.
) for the purpose of ensuring accurate communication.
Maintains a variety of manual and electronic documents files and records (e.
g.
purchase orders, time sheets, expense reimbursement requests, budget files, directories, etc.
) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Operates office equipment (e.
g.
computer, assigned software, etc.
) for the purpose of providing necessary support for YCOE.
Performs personnel related activities (e.
g.
review and process time sheets, process staff attendance, monitor staff trainings, etc.
) for the purpose of maintaining processes for supporting staff in compliance with established guidelines and policies.
Prepares a variety of correspondence, reports and other materials (e.
g.
letters, memorandums, minutes, charts, phone directories, periodic and ad-hoc reports, meeting agendas, brochures, etc.
) for the purpose of documenting activities, providing written reference, and/or conveying information.
Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements:
Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill based competencies required to satisfactorily perform the functions of the job include:
operating standard office equipment including pertinent software applications; oral and written communication skills; interpersonal skills; business telephone etiquette; interpersonal skills; basic budget monitoring and control methods; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
Specific knowledge based competencies required to satisfactorily perform the functions of the job include:
commonly accepted office application software and machines; and vocational standards; knowledge of necessary YCOE regulations and personnel processes; modern office practices and procedures; concepts of grammar, punctuation; and office practices and procedures.
ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job related equipment.
Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods.
Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment.
Problem solving is required to identify issues and create action plans.
Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
Specific ability based competencies required to satisfactorily perform the functions of the job include:
maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working effectively with diverse groups and individuals; and problem solving.
Responsibility Responsibilities include:
working under limited supervision following standardized practices and/or methods; providing information and/or advising others; tracking budget expenditures.
Utilization of some resources from other work units is often required to perform the job's functions.
There is a continual opportunity to have some impact on the organization's services.
Work Environment The usual and customary methods of performing the job's functions require the following physical demands:
some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity.
Generally the job requires 60% sitting, 20% walking, and 20% standing.
This job is performed in a generally clean and healthy environment.
Experience:
Job related experience is required.
Education:
High school diploma or equivalent.
Certificates and Licenses Continuing Educ.
/ Training Valid Driver's License & Evidence of Insurability Job Type:
Full-time Pay:
$19.
15 - $25.
67 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Woodland, CA Woodland, CA Full-time Full-time $19.
15 - $25.
67 an hour $19.
15 - $25.
67 an hour 3 days ago 3 days ago 3 days ago Click on the link to apply directly on EDJOIN:
www.
edjoin.
org/Home/DistrictJobPosting/1931670 Purpose Statement The job of Secretary is done for the purpose/s of providing a variety of secretarial support to assigned administrator/department; assisting with administrative matters requiring knowledge of department policies and procedures and related County Office rules and regulations; organizing and coordinating office activities and communications; and distributing a wide variety of information and County materials.
This job reports to Assigned Administrator Essential Functions Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Compiles reports (e.
g.
statistical information for federal, state and YCOE reports, etc.
) for the purpose of preparing information for assigned administrator.
Coordinates office workflow (e.
g.
interviews, daily work processe, appointments, meetings, workshops, etc.
) for the purpose of completing activities and/or delivering services in a timely fashion.
Greets visitors, staff, administration (e.
g.
greeting visitors and answering telephones, providing information and/or redirecting visitors and callers, providing detailed information regarding County Office and department programs, etc.
) for the purpose of ensuring accurate communication.
Maintains a variety of manual and electronic documents files and records (e.
g.
purchase orders, time sheets, expense reimbursement requests, budget files, directories, etc.
) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Operates office equipment (e.
g.
computer, assigned software, etc.
) for the purpose of providing necessary support for YCOE.
Performs personnel related activities (e.
g.
review and process time sheets, process staff attendance, monitor staff trainings, etc.
) for the purpose of maintaining processes for supporting staff in compliance with established guidelines and policies.
Prepares a variety of correspondence, reports and other materials (e.
g.
letters, memorandums, minutes, charts, phone directories, periodic and ad-hoc reports, meeting agendas, brochures, etc.
) for the purpose of documenting activities, providing written reference, and/or conveying information.
Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements:
Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill based competencies required to satisfactorily perform the functions of the job include:
operating standard office equipment including pertinent software applications; oral and written communication skills; interpersonal skills; business telephone etiquette; interpersonal skills; basic budget monitoring and control methods; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
Specific knowledge based competencies required to satisfactorily perform the functions of the job include:
commonly accepted office application software and machines; and vocational standards; knowledge of necessary YCOE regulations and personnel processes; modern office practices and procedures; concepts of grammar, punctuation; and office practices and procedures.
ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job related equipment.
Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods.
Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment.
Problem solving is required to identify issues and create action plans.
Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
Specific ability based competencies required to satisfactorily perform the functions of the job include:
maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working effectively with diverse groups and individuals; and problem solving.
Responsibility Responsibilities include:
working under limited supervision following standardized practices and/or methods; providing information and/or advising others; tracking budget expenditures.
Utilization of some resources from other work units is often required to perform the job's functions.
There is a continual opportunity to have some impact on the organization's services.
Work Environment The usual and customary methods of performing the job's functions require the following physical demands:
some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity.
Generally the job requires 60% sitting, 20% walking, and 20% standing.
This job is performed in a generally clean and healthy environment.
Experience:
Job related experience is required.
Education:
High school diploma or equivalent.
Certificates and Licenses Continuing Educ.
/ Training Valid Driver's License & Evidence of Insurability Job Type:
Full-time Pay:
$19.
15 - $25.
67 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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